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Terms of Reference for the aWISH Expert Panels

1. Introduction

You have been invited to join the aWISH Expert Panel. This document contains the Terms of Reference and will help you understand what your participation in the Expert Panel will involve before you decide to join. Please take some time to read the document carefully. If you have any questions, feel free to contact us at awish@ilvo.vlaanderen.be .

1.1 aWISH in a nutshell

In recent years, animal welfare in intensive livestock farming has come under heavy pressure, with images of mistreated and abused animals still fresh in the minds of many. Often, the livestock farmer or the slaughterhouse may be the primary target of concerns about animal treatment, but the responsibility of ensuring animal welfare extends to all actors involved in the process, from hatching/birth to slaughter. The welfare of farm animals is regulated by EU legislation both on the farm and during transport and slaughter. In addition to these regulations, which contain mainly resource-based measures, animal welfare can also be measured by animal-based indicators that assess the outcome of resources and management on the animals themselves, regardless of the conditions in which they are kept. Animal-based measures are now recognised as a better and more direct alternative to assessing animal welfare. This has led to the development of novel, outcome-based protocols for assessing animal welfare. However, a tool is needed to monitor animal welfare in an objective and practical way. Animal welfare protocols fulfil this task to some extent, but they are very labour-intensive and do not assess every stage of the production chain. As a result, it is very difficult to identify animal welfare problems and implement sanction/bonification systems. There is also no direct feedback system that has proven effective in improving animal welfare. To this end, the main goal of aWISH is to develop and provide the capability to assess and improve the welfare of animals used for meat production across Europe in a cost-effective and objective manner. This will be done through the automated monitoring of animal welfare indicators at the slaughterhouse to provide feedback and best practice recommendations to those responsible for the different stages of production such as farmers, catching teams, transporters and slaughterhouses. This approach will be developed and evaluated in close cooperation with all stakeholders involved, from primary producers to policy makers and citizens.

2. Role and Benefits
2.1 Role

The aWISH Expert Panel will engage a wide range of stakeholders to facilitate knowledge sharing between stakeholders from the entire farm to fork value chain and the animal welfare community. The role of the Expert Panel is to retrieve and share feedback on technology, processes, farming practices, industry, sector regulation and markets, or society and perceptions. For this reason, the main categories of the aWISH expert panels are: 1) Livestock sector, 2) Government & NGOs, 3) Research and 4) Industry & Retail. Expert Panel members may also inform on the latest advances and trends, and share their knowledge and views on animal welfare. In addition, Expert Panel members will be called to evaluate aWISH outcomes, e.g., to evaluate the AW catalogue, weigh indicators and aggregate index (WP2) and give advice on risk factors and best practices (WP4), and together with the project’s Stakeholder Advisory Board will act as a validating body of aWISH findings. Expert Panel members will be invited to participate in workshops organised during the lifetime of the project. In this way, their participation could help to initiate an interdisciplinary dialogue, promote interaction with target groups and associations, and strengthen trust between different stakeholders. Finally, Expert Panel members could be subscribed to the aWISH newsletter and receive project updates.

2.2 Benefits

Some of the benefits of participating in the Expert Panel would be to:

  • Connect with other individuals and organisations interested in animal welfare.
  • Participate in workshops organised by the aWISH project.
  • Receive project updates.
  • Share your knowledge and views on aspects of animal welfare.
  • Receive the project’s newsletter containing interesting news about aWISH and
    more.
3. Terms of Membership
3.1 Membership

The aWISH Expert Panels will be composed of representatives of actors from the entire farm to fork value chain across the EU. The first members of the Expert Panels are the project partners and pilot stakeholders. Although individual members of the Expert Panels may be selected on the basis of their affiliation with key organisations, they will serve the Expert Panels in their individual capacity to represent the interests and views of their stakeholders communities. Similarly, Expert Panel members may not assign or be replaced by any other person to perform the role expected of them without prior written consent.

Expert Panel members are appointed for the duration of the project (48 months, from 1 November 2022 to 31 October 2026). Although active engagement is expected, participation in the activities of the Expert Panels is entirely voluntary. There will be no adverse consequences if an Expert Panel member decides not to participate or to withdraw at any stage. Rather, Expert Panel members may withdraw their participation at any time by informing the aWISH Expert Panel Manager (White Research). They may also request that their data be withdrawn without giving a reason and without prejudice. Anonymous data already collected will be used as we cannot trace the information back to a specific individual. However, no further data or input will be collected, nor will any other procedure be carried out in relation to the particular member. Stakeholders who agree to join the Expert Panel will be asked to sign the aWISH Declaration of Acceptance (DoA), by which they agree to:

  • adhere to the aWISH Expert Panel Terms of Reference (as set out herein);
  • participate in the Expert Panel in their individual capacity and not engage any other person to carry out the expected work without prior written agreement;
  • agree not to disclose any information given in connection with the work of the Expert Panel and to respect confidentiality requirements;
  • agree that any contribution they make as members of the Expert Panel may be
    used by aWISH for reporting and/or aligning project activities and outcomes.
4. Management

The Expert Panel is managed by the aWISH Expert Panel Manager (White Research).
The Expert Panel Manager facilitates interactions between the Consortium and the Expert Panel to ensure that members are not overloaded.

5. Contact Point

If you have any further information, complaints or concerns about your experience as a member of the Expert Panel, please contact the aWISH Expert Panel Manager (White Research), who oversees the setting up and the management of the Expert Panels, using the contact details below:

aWISH Expert Panel Manager: White Research SRL
Contact Person: Anastasios Kyriakidis
Phone: +32 2 520 00 09
E-mail: akyriakidis@white-research.eu
Project website: www.awish-project.eu

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1. aWISH Introduction

We would like to invite you to participate in the aWISH Expert Panel, as we believe that your experience and knowledge will contribute greatly to a key consultation body of the project. aWISH is a 4-year project funded by the European Union under the Horizon Europe Research and Innovation programme. Before you decide to participate in the aWISH Expert Panel, please take the time to read this document carefully to understand what your involvement will be in our project’s activity. If there is anything you do not understand, please feel free to ask questions.

1.1 What is the aWISH project about?

In the EU, a challenge that still remains is to reconcile the social and moral demand for a high level of animal welfare with other pillars of sustainable livestock production. Indeed, 82% of Europeans believe that farm animals should be better protected than they currently are. A broad definition of animal welfare refers to the feelings and physical well-being of an individual animal. Broilers and pigs are the farm animals EU citizens care most about, and they are also the most important meat-producing animals in the EU and worldwide. Both pigs and broilers have significant welfare problems at all stages of production (on-farm, loading and transport, unloading and slaughter), leading a growing number of citizens to question the social license to produce. Ambitious and effective, but also practical and efficient solutions are needed. This is where the aWISH project comes in to fill this gap! The aim of aWISH is to develop and provide a cost-effective solution for assessing and improving the welfare of meat-producing livestock in Europe. The aWISH solution is based on the automatic monitoring of animal-related indicators at slaughter. The necessary technologies will also be developed to collect complementary data on farm or during transport. Pilot and development activities will be carried out in 6 broiler and fattening pig production chains across Europe using a lean multi-actor approach to test and validate the project results. A catalogue of animal welfare indicators will disseminate all validated indicators and standardised data collection methods. Best practice guides will be developed to improve key aspects of animal welfare in pigs and broilers and to help external stakeholders use aWISH technologies and tools. In this context, the aWISH project will set up expert panels that will be composed of representatives of actors from the entire farm to fork value chain across the EU. The expert panels will have the function to retrieve and share feedback on technology, processes, farming practices, industry, sector regulation and markets, as well as society and perceptions. In this way, stakeholder participation in expert panels could help initiate interdisciplinary dialogue, promote interaction with target groups and associations, and strengthen trust between different actors.

2. Useful Information

2.1 Is my participation voluntary and what does it involve?

Your participation in the aWISH project is entirely voluntary. If you decide to participate in an aWISH activity, we will ask you to sign an Informed Consent Form to collect and process your data. The project will last 48 months, but you will only participate for as long as you wish.

2.2 Purpose of personal data collection

As mentioned above, the expert panel will have the function to retrieve and share feedback on technology, processes, farming practices, industry, sector regulation and markets, as well as society and perceptions. In order to do this effectively, we need to process some of your personal data:
  • Your contact information
  • Demographic information (age, gender, country of origin)
  • Professional information (where do you work, what position do you hold, what is your area of expertise)
  • Personal opinions on the subject

2.3 What we will do with your data

The information you provide is confidential. Your consent form will be kept separate from the observations collected during the course of the project activity. We will share your data with other aWISH project partners involved in the data analysis and reporting process. Once the data is analysed, a report of the findings may be submitted for publication. The project's deliverables that will be derived by this activity will not include your personal data or any other information that could identify you. The results of this project activity may also be shared with representatives of the European Union (e.g. the Project Officer evaluating the project's or the reviewing EU agencies). Only broad trends will be reported and it will not be possible to identify any individuals.

3. Access, deletion of information or withdrawal of consent

Under the EU’s General Data Protection Regulation (GDPR), you have the right to request to: (i) provide you with a copy of your data; (ii) correct your data if you believe they are inaccurate; (iii) erase your data; (iv) restrict or stop processing your data; or (v) provide your data in an appropriate format and transfer them to another organisation. In addition, you may withdraw your consent and therefore your participation at any time without consequence. Anonymous data already collected will be used as we cannot trace the information back to you. No further data will be collected or other procedures carried out in relation to your information. If you wish to have the personal data we hold checked, amended, corrected or deleted, or if you wish to withdraw your consent, you can contact the responsible partner listed below.

4. Contact Information

Partner name: WHITE RESEARCH SRL
e-mail: akyriakidis@white-research.eu

5. Informed Consent Form

I confirm that I understand that by ticking each box below I am consenting to this element of the study. I understand that it will be assumed that unticked boxes mean that I DO NOT consent to that part of the study. I also understand that by not giving consent for any of the elements, I may be deemed ineligible for participating in this project’s activity.
 

6. Declaration of Acceptance

I, the undersigned
acknowledge that I have read and agree to be bound by the aWISH Expert Panel Terms of Reference. I agree to participate in the aWISH Expert Panel in my individual capacity and, as such, may not assign or be substituted for any other person to perform the work without prior written agreement with the aWISH Expert Panel Consortium. I agree not to disclose any information given in the course of the Expert Panel’s work unless the aWISH Consortium agrees to releases me from this obligation, and to respects the confidentiality requirements. I declare that I fully and unconditionally accept my appointment as an aWISH Expert Panel member as described in the Terms of Reference. I agree that any contribution I make as an aWISH Expert Panel member may be used by the aWISH consortium for reporting purposes or to align project activities to the needs of relevant stakeholders. I consent to the processing of my personal data necessary for my participation in the aWISH Expert Panel.

Welcome to the awISH Project website

Before we dig in we would like to know a little more about you. Group that describes you the best is: